Insert List of Figures in Word 2016, 365 or any version Easily

Inserting a list of figures is a must for an influential thesis and research paper writers.

A list of figures or tables makes it easy for the reader to navigate through and understand a research work in a better manner. So, rather than having to go through the whole text of the content to look at a table or figure, one can simply take a look at the list of figures or tables and navigate accordingly. This saves a lot of time and all of us do know the importance of saving time in our daily lives.

How to insert list of figures in word

No matter how tough and complicated it may seem to insert a list of figures in a Word Document, it is actually very simple.
The very fact that you are using Word for this purpose, makes such things a lot more easier. Microsoft has embedded some amazing feature in Word for their users. All you have to do is to learn hoe to use them.

So, do you know how to insert a list of figures in Word?

Don’t worry if you don’t already.

You have come at just the right place to solve your problem. So, sit back, relax and read through this article to learn how to insert a list of figure or tables in word.

So, let’s dive right in.

Inserting a list of figure in microsoft word

Figures are any images that you may have incorporated in your document for the purpose of better presentation and tables are a way of systematic display of data or information through rows and columns.These elements are generally included in a document to explain things in an easier manner.

Having a list of all the figures and tables in your document is always a good idea.

So, let’s learn how to make a list of figures and tables one-by-one.

Inserting a list of figures in word

To insert a list of figures in your word document, follow the following steps:

Step 1 : Open the document you are working on.

Step 2 : Place the cursor and click where you wish to insert the list of figures and type the heading ‘Table of Figures’ or any other heading of your choice.

Step 3 : Click on the ‘References’ tab in the toolbar on top.

insert list of figures in word

Now, you will observe many groups labeled as ‘Table of Contents’, ‘Footnotes’, ‘Citations & Bibliography’, ‘Captions’, ‘Index’ and ‘Table of Authorities’.

Step 4 : Click on ‘Insert Table of Figures’ in the ‘Captions’ group.

insert list of figures in word

The ‘Table of Figures’ dialogue box will open. Here, you can customize your table according to your needs and preferences.

insert list of figures in word

Step 5 : Ensure that the ‘Caption Label’ is set to ‘Figure’.

Step 6 : Click on ‘OK’.

A table of figures will be generated for you immediately as follows:

insert list of figures in word

Prerequisite for inserting a list of figures

An automatic table of figures can only be generated by Word if all the figures in the document have been properly captioned. Therefore, it is important that you also know how to insert captions.

Let’s learn together if you have any doubts regarding it.

To insert captions for figures in a document, follow the following steps:

Step 1 : Select the figure for which you wish to insert a caption by clicking on it.

insert list of figures in word

Step 2 : Click on the ‘References’ tab in the toolbar on top.

Step 3 : Click on ‘Insert Caption’ in the ‘Captions’ group.

inserting caption in adding list of figure in word


Step 1 : Right click on the image that requires the caption.

insert caption

Step 2 : Click on ‘Insert Caption’.

A dialogue box will open, titled as ‘Caption’. Here, you can customize and write your preferred caption. By default, the caption will be ‘Figure 1’. You can add to it and change it according to your needs.

figure 1

Just make sure that the ‘Label’ is set to ‘Figure’.

Step 3 : Click on ‘OK’. The figure will get labeled as shown below.

example figure in word

Updating Table of Figures

Many a times it happens that we have to enter or delete something from the content of our document. Due to this, it may happen that your figures get shifted on a different page.

One other situation that may arise is that you might enter or delete some figures from the document due to which the sequence of figures may change.

The update feature is a solution to such problems.

To update the table of figures, follow the following steps:

Step 1 : Select the table by clicking on it.

Step 2 : Click on ‘References’ tab on the toolbar at the top.

Step 3 : There, click on ‘Update Table’ in the ‘Captions’ group. once you click on that, a dialogue box will open titled as ‘Update table of figures’.

Here, you will get the option of updating either of the following two:

  1. Update page number. only.
  2. Update entire table.

Select one according to your need.

Step 4 : Click on ‘OK’.

Your table will be updated.


Therefore, using these simple steps anyone can insert a list of tables or figures in their document without any hassle. It is very simple and gets easier as and when you get accustomed to using this feature provided by Microsoft.

We hope to have helped. Also check how to add table of content automatically .

Thank you so much for giving us your valuable time.

If you have any doubts, do leave a comment!

FAQs Insert list of Figures in word

Can I create list of figures in word automatically ?


Do I need to manually add page number while creating list of figures in word ?

No, the process is automatic. However if you any way want do do it manually you can.

Can I create list of Figures in older version like 2003,2000?